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RentCafe Privacy Statement

By using RentCafe.com (RentCafe ILS) or any property websites powered by RentCafe (RentCafe Portal) (collectively, “RentCafe”), you acknowledge you have read and understand the latest version of the RentCafe Privacy Policy (posted at https://resources.yardi.com/legal/rentcafe-privacy-policy/), which describes RentCafe’s privacy practices and will be updated from time to time. The property may have its own Privacy Policy that describes the property’s privacy practices.

Privacy Policy

Last updated: 10/17/2025

  1. Introduction This Privacy Policy explains how Summit Ridge Manor (“we,” “us,” or “our”) collects, uses, shares, and protects personal information in connection with our properties, website, marketing, leasing, and related services. By interacting with us, you agree to the practices described here.

  2. Information We Collect

  • Personal Information: name, mailing address, email address, phone number, date of birth, government ID (for screening), emergency contact, household composition, and other information provided on rental applications or inquiries.
  • Financial and Transaction Information: rental payment history, bank account or payment card information, credit and background check results, and employment/income verification.
  • Technical and Usage Information: IP address, device identifiers, browser type, pages visited, and other analytics from our website and online tools.
  • Communications: records of communications with us, including email, phone calls, text messages, and in-person interactions.
  • Sensitive Information: where legally required or authorized (e.g., criminal history for screening), we may collect sensitive information with consent or as permitted by law.
  1. How We Use Information We use personal information to:
  • Process rental inquiries, applications, leasing, move-ins, and move-outs.
  • Conduct background, credit, and screening checks.
  • Manage payments, billing, maintenance requests, and property operations.
  • Communicate with residents, applicants, vendors, and service providers.
  • Improve our services, website, and marketing efforts.
  • Comply with legal obligations and to protect safety, property, and legal rights.
  1. Sharing and Disclosure We may share personal information with:
  • Service providers and vendors who perform services for us (background screening, payment processors, property management software, maintenance contractors).
  • Third parties involved in a property sale or financing.
  • Law enforcement, government authorities, or others when required by law or to protect rights, safety, or property.
  • Other parties with your consent.
    We do not sell personal information for monetary consideration.

  1. Cookies and Tracking We and our service providers use cookies, web beacons, and similar technologies to operate our website, analyze usage, and deliver targeted communications. You may manage cookie preferences through your browser settings, but disabling certain cookies may affect site functionality.

  2. Data Security We implement administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. While we strive to protect data, no transmission or storage is 100% secure.

  3. Data Retention We retain personal information as long as necessary to fulfill the purposes outlined in this policy, to comply with legal obligations, resolve disputes, and enforce agreements. Retention periods vary by data type and legal requirements.

  4. Your Rights and Choices Depending on applicable law, you may have rights to:

  • Access, correct, or request deletion of your personal information.
  • Opt out of certain communications and targeted marketing.
  • Request limits on processing or object to certain uses.
    To exercise rights or update information, contact us using the details below. We may require verification before fulfilling requests.

  1. Children Our services are not directed to children under 16. We do not knowingly collect personal information from children without parental consent. If we learn we have collected information from a child in violation of this policy, we will take steps to delete it.

  2. International Transfers Personal information may be stored and processed in the United States. If transferred outside your country, we will protect it in accordance with this policy and applicable law.

  3. Changes to This Policy We may update this Privacy Policy; the “Last updated” date will reflect changes. Material changes will be communicated via our website or direct notice where required.

  4. Contact Us For questions, requests, or concerns about this policy or our privacy practices, contact: Summit Ridge Duplexes Email: [email protected]

This Privacy Policy is provided for informational purposes and does not create contractual rights beyond any lease or agreement in effect.